Role

To get an overview of the actions authorized to a particular resource:
  1. From the upper left corner of the screen, click .
  2. From the menu displayed, select Account > Role.

  3. On the Role page, select any role from the list of roles, for example admin.
  4. To see a list of functions authorized for this role, click Authorized Functions.

  5. To see the actions authorized in the Request module, under Request, click Workflow.

  • Permissions defined under Action.

    The following table describes the various actions that can be authorized or restricted for a user within workflows:

    Action Description
    Abort Provision to allow or restrict a user to abort a workflow request instantaneously.
    Clone Provision to allow or restrict a user to clone a workflow request with a different name.
    Pause / Resume Provision to allow or restrict a user to pause or resume a workflow request.
    Rollback Provision to allow or restrict a user to trigger an alternative rollback workflow that you have added or imported for a workflow.
    Schedule Provision to allow or restrict a user to schedule a specific time to initiate a workflow request.
    Trigger Provision to allow or restrict a user to trigger or submit a workflow request
    View all requests Provision to allow or restrict a user to view submitted workflow requests of all users.
    View my requests Provision to allow or restrict a user to view workflow requests initiated by the user.
    View usergroup requests Provision to allow or restrict a user to view workflow requests initiated by the usergroup.
  • Permissions defined under User Preference.

    The following table describes the various actions that can be authorized or restricted for a user under User Preference:

    Action Description
    Show All requests Provision to show or hide All requests menu for a user.
    Show Audits Provision to show or hide Audit menu for a user.
    Show Custom reports Provision to show or hide Custom reports menu for a user.
    Show Failed requests Provision to show or hide Failed requests menu for a user.
    Show Manage catalog Provision to show or hide Manage Catalog menu for a user.
    Show My workflow Provision to show or hide My workflow menu for a user.
    Show Open requests Provision to show or hide Open requests menu for a user.
    Show Overview Provision to show or hide workflow dashboard Overview menu for a user.
    Show Preference Provision to show or hide the Request Landing preference menu for a user.
    Show Request Logs Provision to show or hide Request logs for a user.
    Show Scheduled jobs Provision to show or hide Scheduled jobs menu for a user.
    Show Success requests Provision to show or hide Success requests menu for a user.
    Show Assigned requests Provision to show or hide Assigned requests menu for a user.
  1. To see the actions authorized for the user in the Workflow Studio, under Studio, click Workflow.

The following table describes the various actions that can be authorised or restricted for a user in the Workflow Studio module:
Action Description
Clone Provision to allow or restrict a user to clone an existing workflow.
Create / Modify Provision to allow or restrict a user to create or modify a workflow.
Delete Provision to allow or restrict a user to delete an existing workflow.
Export Provision to allow or restrict a user to export disabled workflows.
Import Provision to allow or restrict a user to import workflow details as a .zip file.
Shared Folder Provision to allow or restrict a user to share a folder that contains logically grouped workflows.
View Provision to allow or restrict a user to view detailed information of workflows.
  1. Click Save.